City of Porterdale

Minutes and Agenda

Minutes of the Meeting

CITY OF PORTERDALE

CITY COUNCIL MEETING

MINUTES

July 7, 2014

 

Presiding over the meeting was Mayor Arline Chapman.  In attendance were Council Members Anita Rainey – Post 1, Linda Finger – Post 2, Tim Savage – Post 3, Mike Harper – Post 4, and Lowell Chambers- Post 5.  Also in attendance were the City Manager, Bob Thomson, City Attorney, Tim Chambers, and City Clerk, Megan Reid.

 

Agenda Item 1 - Call to order

Mayor Arline Chapman called the meeting to order.

 

Agenda Item 2 – Invocation

The invocation was led by Mayor Chapman.

 

Agenda Item 3 - Pledge of Allegiance 

Mayor Chapman led the Pledge of Allegiance.

 

Agenda Item 4 – Awards, Recognitions, & Donations

 

Proclamation honoring the Volunteer Services of Kim Smith for the decoration of the Gym.

Read aloud by Mayor Chapman

 

Proclamation honoring the Volunteer Services of Eddy Snider

Read aloud by Mayor Chapman

 

Recognition of Candace Hassan for her volunteer services including the Community Garden and the Little Free Library and rewarded her with a crystal bowl.

 

Recognition of Metro Mechanical and Lennox Air for their donation of Air Conditioning Units and the installation at no cost to the City with a value of over $20,000.

 

Agenda Item 5- Additional Agenda Items

None

 

Agenda Item 6 - Approval of the Agenda

 

Motion 1 – was made by Council Member Mike Harper to approve the agenda and was seconded by Council Member Linda Finger.

 

Motion passed unanimously.

 

Agenda Item 7- Approval of Minutes

 

June 2, 2014- Council Meeting

 

Motion 2- was made by Council Member Linda Finger to approve the minutes from June 2, 2014 and was seconded by Council Member Mike Harper.

 

Motion passed unanimously.

 

June 10, 2014- Council Meeting

 

Motion 3- was made by Council Member Tim Savage to approve the minutes from June 10, 2014 and was seconded by Council Member Mike Harper.

 

Motion passed unanimously.

 

June 2, 2014- Council Meeting

 

Motion 4- was made by Council Member Linda Finger to approve the minutes from June 2, 2014 and was seconded by Council Member Tim Savage.

 

Motion passed unanimously.

 

 

Agenda 8- Appointment of Historical Preservation Committee Member- Tracey Hughes

 

Motion 5- was made by Council Member Lowell Chambers to appoint Tracey Hughes to the Historical Preservation Committee and was seconded by Council Member Tim Savage.

 

Motion passed unanimously.

 

Agenda Item 9- Public Hearing for Conditional Use Permit for Adult Daycare Center at 10 Kenzi Way (Adeela Dotson, Joyful Springs Adult Daycare, Inc.)

 

Mayor Chapman opened the Public Hearing.

According to the Public Hearing sign-up sheet there were no comments.

 

Ms. Adeela Dotson presented her business plan. She explained that the Adult Daycare is during normal business hours for people who do not need 24 hour care or are cared for by a family member. This allows them the ability to go to work or run errands. She also stated she spoke with all the neighbors who were not opposed to this being in their neighborhood according to her. She received signatures on a letter stating she was opening. She also has a letter from Rock of Salvation Church giving permission to park in their parking lot.

 

Mayor Chapman raised the question, is this a primary residence? To which, Ms. Dotson replied no, but that she would be going back and forth from her primary residence to this residence. She also stated she was not required to live at the residence.

 

Council Member Savage asked how many clients would she have at the daycare? Ms. Dotson replied that that hasn’t been determined yet, but the Department of Community Health stated 50 sq ft per person and that she had about 1200 sq ft.

 

Council Member Chambers raised the question of the dimensions of her house? She was unsure of the size of her kitchen and bathrooms. He also asked what other properties in Porterdale did she consider? She said no other property at this time. He asked if Adult Daycare Centers were allowed in any other zone. City Attorney Tim Chambers explained the Child Daycare Centers were allowed with a conditional use permit. Council Member Chambers raised the question about her signature sheet and pointed out that this was not giving their support of the Adult Daycare Center, but merely an acknowledgment that she was coming. She stated that if the council wasn’t satisfied with this letter and signatures that she could go back and redo the form.

 

Council Member Rainey had a concern that the house had 1100 sq ft house and that according to Ms. Dotson she could have up to 20 clients. Ms. Dotson stated she would prefer to only have 8 to 10 clients because the home is not that big, and she stated that it would be too crowded with that many people. Code Enforcer, Willie Milligan stated that the Building Code stated there could be only 12 people. Council Member Mike Harper questioned if she had any literature on hand stating how many clients could be there.

Council Member Rainey asked how many of the residents that signed the letter were actually homeowners? Ms. Dotson stated very few.

 

Council Member Chambers asked why she didn’t choose to do this in Conyers where she resides? She stated that in Porterdale there weren’t any facilities like this. She also stated that this was a perfect location. Council Member Chambers asked what time of activities would be available? She said movies, computer classes, exercise, arts, and crafts. Council Member Chambers stated that there needs to be a large room where these events could be performed.  He asked how many restrooms she had and if they were handicapped accessible. She said not as of yet. She is waiting for approval before making the changes.  He raised the question if she thought that was enough restrooms for 8 to 10 elderly adults.

 

Council Member Finger asked who would be feeding them. She stated there would be prepared meals that would be frozen.

 

Council Member Chambers asked if she had worked at one of these facilities before. She stated she has volunteered at several elderly facilities, but has not worked at an Adult Daycare before.

 

Council Member Chambers asked how she would get her patients. She explained she would solicit through private insurance companies until she could get on the list for government assistance. Then he asked what kind of Liability Insurance she would have. She said she was working with an agent now.

 

Council Member Harper asked what type of inspections would be required by the city and what would be required by the state. She stated that would be up to the City to decide if they would want to do extra inspections.

 

 

Public Hearing was closed by Mayor Chapman.

 

Agenda Item 10- Decision for Conditional Use Permit for Adult Daycare Center at 10 Kenzi Way (Adeela Dotson, Joyful Springs Adult Daycare, Inc.)

 

Recommendation from the Planning and Zoning Board was read aloud by City Manager, Bob Thomson

Site

The property is located at 10 Kenzi Way (.28 acres).  The present zoning classification is (R2) Single-family Residential District.  The property is located on the corner of Kenzi Way and Riverfront Road, South of Kenzi Way.

 

 

 

 

 

Recommendation

The City of Porterdale Planning and Zoning Commission recommends denial of the Conditional Use Permit Request to establish an Adult Day Care Center.

 

Justification

After reviewing the Zoning Amendment Criteria as stated in Section 39-106 D of the City of Porterdale Code of Ordinances, the Planning and Zoning Commission came to a unanimous decision.  We feel that this would not preserve the integrity of the existing residential neighborhood.  This is not consistent with our current zoning ordinance and is not an ideal fit for the long-range plans for revitalizing the Village as laid out in our Comprehensive plan.

 

Council Member Chambers stated that he occasionally has family gatherings at his home and has a house three times this size and that if he had 8 to 10 elderly adults in his home it would be a hardship.

 

Council Member Rainey stated that the parking is a concern. The parking lot is not paved and there is not a sidewalk for the employees to use to come to the home from the church.

 

Motion 6- was made by Council Member Harper stated that the Council chose the very best people to serve on the committees and they stand behind the Planning and Zoning Board’s recommendations to deny the conditional use permit for Joyful Springs Daycare, Inc. and was seconded by Council Member Finger.

 

Council Member Chambers stated he would welcome this type of facility if it in a larger area built for this type of business.

 

Motion 6 was approved unanimously.

 

Agenda Item 11- Capital Asset Ordinance Amendment to 4-401.8

 

Read aloud by City Attorney Tim Chambers.

 

Motion 7- was made by Council Member Linda Finger to approve the 3rd and Final Reading  and was seconded by Council Member Anita Rainey.

 

Motion passed unanimously.

 

Agenda 12- Member Comments:

City Clerk Update- Megan Reid- Updated the Council of the Budget Committee Meeting on July 17, 2014 at 7:00pm, the recent teleconference with MuniCode and stated there would be another update within 6 months, and that there would need to be discussion about the Millage Rate soon.

 

Downtown Director- Teri Haler- She didn’t have a detailed update of the 4th of July Event and she would be having a debrief meeting on July 10 at the Staff Meeting.

 

Fire Chief-  Handout was provided with monthly statistics. Council Member Harper wanted a handout stating how many calls were dispatched to PVFD and how many were dispatched to the County first.

 

Police Chief- Acting Chief Cripps went over the statistics.

 

 

City Manager- Bob Thomson- Updated council on the GEFA and Recreational Trails Grant

 

Mayor Arline Chapman-

  1. Very pleased with the turnout at the 4th of July event.

 

Post 1- Anita Rainey-

  1. Article in the Georgia Trend on the Breweries.
  2. Would like the forms on the website to be updated.

 

Post 2- Linda Finger-

  1. C.A.R.E. Fundraiser on July 19 and all the proceeds will go towards a scholarship fund for Porterdale Students that graduate from the Newton Career Academy.

 

Post 3- Tim Savage-

  1. Great turnout at the 4th of July and that the traffic getting out of there was wonderful. The only negative was that the newspaper stated there was a parade when in fact there was not.

Post 4- Mike Harper-

  1. 4th of July event was wonderful

Post 5- Lowell Chambers-  

  1. Visited Tennessee and they were a former Copper Town, but that they have developed a museum to remember the way things were. He would like to see this in Porterdale one day in tribute to the Textile industry that once strived here.

Agenda Item 13– Public Comments

 

Roy Jenkins stated that there was trees and debris building up at the dam.

 

Jamie Hardegree stated that the water tower on Poplar Street had metal hanging loose and it looks potentially dangerous.

 

Agenda Item 14- Executive Session

None

 

Agenda Item 11-Adjournment

 

Motion 10- was made by Council Member Mike Harper to adjourn and was seconded by Council Member Linda Finger.

 

Motion carried unanimously