City of Porterdale

Minutes and Agenda

CITY OF PORTERDALE

CITY COUNCIL MEETING

MINUTES

May 6, 2013

 

Presiding over the meeting was Mayor Arline Chapman.  In attendance were Council Members Anita Rainey – Post 1, Tim Savage – Post 3, Mike Harper – Post 4, and Lowell Chambers, Post 5.  Also in attendance were the City Attorney, Tim Chambers, City Clerk, Megan Reid, and the City Manager, Bob Thomson. Linda Finger- Post 2 was absent.

 

Agenda Item 1 - Call to order

Mayor Arline Chapman called the meeting to order.

 

Agenda Item 2 – Invocation

The invocation was led by Mayor Chapman.

 

Agenda Item 3 - Pledge of Allegiance 

Mayor Chapman led the Pledge of Allegiance.

 

Agenda Item 4 – Awards, Recognitions, & Donations

 

Georgia Department of Natural Resources Historic Preservation Division recognized the City of Porterdale as a Georgia Historic Local Government.

 

Mayor Chapman shared that Lt. Jason Cripps was The Covington News’ Hometown Hero Contest.

 

Council Member Tim Savage recognized the Porterdale Police Explorers Post 1917 for their success in collecting donations that exceeded $1,000.00 for Fight for Tyler Foundation making it a success.

 

Chief Jacobs shared that the Landlord Association donated $257.00 for the purchase of car seats to donate to families in need.

 

 

Motion 1 made by Council Member Savage to accept the donations from the Landlord’s Association and was seconded by Council Member Harper.

 

Motion carried unanimously.

 

Agenda Item 5- Additional Agenda Items

 

Motion 2 made by Council Member Savage to add the Resolution for the Yellow River Water Trail and was seconded by Council Member Harper.

 

Motion carried unanimously.

 

 

 

 

 

Agenda Item 6 - Approval of the Agenda

Motion 3 was made by Council Member Savage to approve the agenda as amended and was seconded by Council Member Harper.

 

 

Motion carried unanimously.

 

Agenda Item 7- Approval of minutes-

 

Motion 4 – was made by Council Member Mike Harper to approve the Regular Council Meeting Minutes from April 11, 2013 and was seconded by Council Member Lowell Chambers.

 

Motion carried unanimously.

 

Motion 5 - was made by Council Member Mike Harper to approve the Called Council Meeting Minutes from April 25, 2013 and was seconded by Council Member Lowell Chambers.

 

Motion carried unanimously.

 

Agenda Item 8- Resolution Appoint Joe Norwood as Official Porterdale Local Historian

 

Resolution read aloud by Mayor Chapman.

 

Motion 6- was made by Council Member Savage to approve the Resolution Appointing Joe Norwood as Official Historian of Porterdale and was seconded by Council Member Chambers.

 

Motion carried unanimously.

 

Agenda Item 9 – Yellow River Water Trail Resolution

 

Resolution read aloud by Mayor Chapman.

 

Motion 7 was made by Council Member Savage to approve the Water Trail Resolution and was seconded by Council Member Chambers.

 

Motion carried unanimously.

 

Agenda Item 10- Appointment of Travis Byrd for Chairman of the Historic Preservation Commission

 

Motion 8 was made by Council Member Harper to appoint Travis Byrd for Chairman of the Historic Preservation Commission, and was seconded by Council Member Lowell Chambers.

 

Travis Byrd was introduced by City Manager Thomson. Travis Byrd explained to the Council about an internship that he has coordinated to begin June 1st and end July 31st with the hopes of having a “Walking Tour Map of Porterdale” at the end of the internship.

 

Motion carried unanimously.

 

 

 

Agenda Item 11- Proclamation of Municipal Clerks Week

 

Read aloud by Mayor Chapman

 

Agenda Item 12- Proclamation of Historic Preservation Month

 

Read aloud by Mayor Chapman.

 

Agenda Item 13- Authorization for City Manager to bid out Health Insurance for City Employees

 

Motion 9- was made by Council Member Chambers to authorize the City Manager to investigate and pursue the best contract for Health Insurance for City Employees and was seconded by Council Member Savage.

 

Motion carried unanimously.

 

Agenda Item 14 - Member Comments:

 

City Clerk – Megan Reid –

  • Sexually Oriented Business Ordinance will have to go before the Planning and Zoning Commission for further review and recommend an appropriate place for such business.
  • Building Permits have been updated and will send out for the Work Session.
  • Safety Audit Update- The auditor will send us policies that need to be put into action. Once received the council should review at work session.
  • Sign Update- We  have received the signs that will identify the Yellow River and we have received the Street Signs and they are already being erected.

Fire Chief- Ron Savage- Handout of statistics

 

Chief of Police Update – Geoff Jacobs

  • Police Cars have been painted and are now all same in color scheme.
  • The Porterdale Police Citizens Police Academy is in week 5 and going strong with 7 members.
  • Lt. Cripps and Ofc. Peterson were appointed to Newton County Sheriff’s Office Boards.  Lt. Cripps was appointed to the Child Fatality Board and Peterson was appointed to the Student Attendance Board.

 

City Manager Update – Bob Thomson

  • Water trail update
  • Zoning issues-- future land use map, affidavit permitting
  • Report on historic preservation conference in Milledgeville
  • Report on tourism conference in Eatonton
  • USDA loan application submitted
  • Commercial appraiser’s report-- parcels alongside SR81 between Hemlock Street and the Yellow River-LWCF grant
  • Contract for use of depot, alleyway, and gymnasium
  • Georgia Initiative for Community Housing initiative-- we were contacted by their offices last week
  • Status of Nina Kelly's design guidelines project
  • Next Step for MuniCode

 

 

Mayor – Arline Chapman

  • Pleased to announce that there will be 2 more Little Free Libraries, one in Rosehill and the other at the Porterdale Mill Lofts.
  • Oconee Metal Recycling, Inc, part of the Washington Street Corridor, has partnered with 2 local artists who will create metal sculptures for the entrance to the facility and will be made out of recycled material from the metal scrap yard.
  • Spoke with the Property Manager of the Cedar Shoals Mill who is interested in rehabilitating the mill into a restaurant/entertainment venue and ultimately an Art Museum.
  • Recognized Candace Hassan for her Newsletter and thanked her for her continued efforts in the Community Garden and her dedication as the Librarian in Porterdale’s Library.

Post 1 – Anita Rainey – No Comment.

 

Post 2 – Linda Finger- Absent.

 

Post 3 – Tim Savage – No Comment

 

Post 4 – Mike Harper – Would like a list of the donors from last year who contributed to the 4th of July Celebration.

 

Post 5 – Lowell Chambers- Was pleased with the amount of rain we have received

 

Agenda Item 17– Public Comments 

 

Roy Jenkins, 55 Dyer Lane- Question about when the 4th of July Celebration would take place.

 

Walter Murphy, 47 Hazel Street-

  • Would like someone to check into the lighting of Hazel and Ivy Street.
  • The water tower behind his property is a hazard and needs to be repaired.
  • Has had issues with getting animal control to help out with the dogs running at large

 

Agenda Item 18 - Executive Session- Real Estate and Personnel Matters

 

Motion 10- was made by Council Member Rainey to go into Executive Session for Real Estate Matters and Personnel Issues and was seconded by Council Member Savage.

 

Motion carried unanimously.

 

Motion 11- was made by Council Member Harper to go into regular session and was seconded by Council Member Savage.

 

Motion carried unanimously.

 

Agenda Item 19- Adjournment

Motion 12 was made by Council Member Harper to adjourn and seconded by Council Member Savage. 

 

Motion carried unanimously.

Minutes of the Meeting