City of Porterdale

Minutes and Agenda

Minutes of the Meeting

CITY OF PORTERDALE

CITY COUNCIL MEETING MINUTES

February 4, 2013

Presiding over the meeting was Mayor Arline Chapman.  In attendance were Council Members Anita Rainey - Post 1, Linda Finger - Post 2, Tim Savage - Post 3, Mike Harper - Post 4, and Lowell Chambers, Post 5.  Also in attendance were the City Attorney, Tim Chambers, City Clerk, Megan Reid, and the City Manager, Bob Thomson, was absent.

Agenda Item 1 - Call to order

Mayor Arline Chapman called the meeting to order.

Agenda Item 2 - Invocation

The invocation was led by Mayor Chapman.

Agenda Item 3 - Pledge of Allegiance 

Mayor Chapman led the Pledge of Allegiance.

Agenda Item 4 - Awards, Recognitions, & Donations

Acceptance of donation for K-9 Bulletproof vest from ProjectPawsAlive.org and Conyers Kennel Club of Georgia, Inc.

Motion 1 made by Mike Harper to accept the donations and was seconded by Tim Savage.

Motion carried unanimously.

Chief of Police Update-         

Police cars are equipped with water rescue equipment.

The Police Department is working on a grant to obtain a boat.

The Police Department is starting a Citizens Police Academy and applications are at City Hall.

Agenda Item 5- Additional Agenda Items

No other additional items.

Agenda Item 6 - Approval of the Agenda

Motion 2 was made by Council Member Harper to approve the agenda with the postponement and was seconded by Council Member Savage.

Motion carried unanimously.

Agenda Item 7- Approval of minutes-

Motion 3 - was made by Council Member Mike Harper to approve the Regular Council Meeting Minutes from November 5, 2012 and was seconded by Council Member Linda Finger.

Motion carried unanimously.

Motion 4 - was made by Council Member Mike Harper to approve the Called Council Meeting Minutes from November 29, 2012 and was seconded by Council Member Linda Finger.

Motion carried unanimously.

Motion 5 - was made by Council Member Linda Finger to approve the Regular Council Meeting Minutes from December 3, 2012 and was seconded by Council Member Tim Savage.

Motion 6 - was made by Council Member Linda Finger to approve the Regular Council Meeting Minutes from January 9, 2013 and was seconded by Council Member Tim Savage.

Motion 7 - 1/24/13- LF/TS

Motion carried unanimously.

Agenda Item 8- CDBG Pre Application Public Hearing

  •  At 6:30 p.m. Mayor Arline Chapman opened the Public Hearing by welcoming and thanking those in attendance for their interest in the development of a CDBG application.
  • Mayor Chapman introduced Nina Kelly with the Northeast Georgia Regional Commission, who is assisting the City of Porterdale with the development of a 2013 CDBG application.
  • Kelly described the three national objectives addressed by the CDBG program: benefit to low- and moderate-income persons; removal of slum and blight; and immediate threat and danger.
  • Kelly presented a summary of typical eligible and ineligible CDBG project activities.
  • Kelly stated that a completed application will be due on April 1, 2013, with awards expected to be announced around September 2013.
  • Kelly opened the meeting to the public for discussion.
  • With no more public comments, the hearing was adjourned at ­­­­­7:05 p.m.
  • Kelly stated that Porterdale is pursuing funding through a Community Development Block Grant, which is funded under the Housing and Community Development Act of 1974.  Under these programs, eligible activities include housing activities, public facilities, and economic development. 
  • Kelly explained that low- and moderate-income persons are individuals or families at 80 percent or less of Area Median Income (AMI).  The U.S. Department of Housing and Urban Development (HUD) updates income limits by household size and publishes them on their website on a yearly basis.  Kelly brought with her the FY2013Income Limits Summary from the HUD website for reference.
  • Kelly stated that Porterdale could apply for either a Multi-Activity CDBG with a maximum grant amount of $800,000 or a Single-Activity CDBG with a maximum grant amount of $500,000.  Kelly discussed the difference between Single- and Multi-Activity projects.  City Manager Bob Thompson indicated that the City was leaning toward developing a single-activity sewer infrastructure application for FY 2013.
  • Kelly noted that no persons will be displaced as a result of the proposed project.
  • Kelly explained the grant rating system, including points available in the following areas: Demographic Need (120), Program Feasibility (110), Program Impact (110), Program Strategy (110) and for Leverage of Additional Resources (25) - Total 475.  Applications are compared to like applications.  Bonus points are available for readiness to proceed, awarded with professional services procurement and completion of environmental review, for example.  Kelly mentioned that the environmental review is a federal requirement under National Environmental Policy Act (NEPA) and will be adhered to. 

 

Agenda Item 9 - Dedication and Naming Porterdale Veterans´ Memorial Park Resolution

Motion 8 was made by Council Member Harper and was seconded by Council Member Savage.

Motion carried unanimously.

Agenda Item 10- Tobacco Free Zone 1st and 2nd Reading

Read aloud by City Attorney, Tim Chambers.

Motion 4 was made by Council Member Finger to approve the 1st reading as the 2nd, and was seconded by Council Member Lowell Chambers.

Motion carried unanimously.

Agenda Item 11- City of Ethics Resolution.

Read aloud by City Attorney Chambers

Motion 5- Council Member Chambers made a motion to accept the resolution, and was seconded by Council Member Savage.

Motion carried unanimously.

Agenda Item 16 - Member Comments:

City Clerk - Megan Reid - Gave update on meeting with Pam Helton from GMA.

Fire Chief- Ron Savage- Handout of statistics

Chief of Police Update - Geoff Jacobs- Gave update at beginning of meeting

City Manager Update - Bob Thomson- Absent

Mayor - Arline Chapman- Encouraged of the events that will take place this spring. Pleased to see that the Historic Preservation Committee and Zoning Committees are meeting regularly.

Post 1 - Anita Rainey - Jason Maddox has resigned from the DDA. There are 2 vacancies in the DDA.

Post 2 - Linda Finger- Pleased to see the Donation boxes are gone.

Post 3 - Tim Savage - Praised the Fire Department for a job well done at his place of business. February 23rd there will be a low country boil celebrating Mardi Gras. March 16th there will be a fundraiser for Tyler Head. For more information please visit www.Fightliketyler.com.

Post 4 - Mike Harper - His brother-in-law Larry James has recently moved back to Porterdale and is interested in filling vacancies on a committee.

Post 5 - Lowell Chambers- Would like to discuss the 2050 Plan at the next work session

Agenda Item 17- Public Comments 

Agenda Item 18 - Executive Session

Agenda Item 19- Adjournment

Motion 11 was made by Council Member Harper to adjourn and seconded by Council Member Finger. 

Motion carried unanimously.

Read and adopted in the regular meeting of the City Council held on this 21st day of February, 2013.