City of Porterdale

Minutes and Agenda

CITY OF PORTERDALE

CITY COUNCIL MEETING

MINUTES

February 3, 2014

 

Presiding over the meeting was Mayor Arline Chapman.  In attendance were Council Members Anita Rainey – Post 1, Linda Finger – Post 2, Tim Savage – Post 3, Mike Harper – Post 4, and Lowell Chambers- Post 5.  Also in attendance were the City Attorney, Tim Chambers, the City Manager, Bob Thomson, and City Clerk, Megan Reid.

 

Agenda Item 1 - Call to order

Mayor Arline Chapman called the meeting to order.

 

Agenda Item 2 – Invocation

The invocation was led by Mayor Chapman.

 

Agenda Item 3 - Pledge of Allegiance 

Mayor Chapman led the Pledge of Allegiance.

 

Agenda Item 4 – Awards, Recognitions, & Donations

 

Agenda Item 5- Additional Agenda Items

None

 

Agenda Item 6 - Approval of the Agenda

 

Motion 1 – was made by Council Member Linda Finger to approve the agenda and was seconded by Council Member Tim Savage.

 

Motion passed unanimously.

 

Agenda Item 7- Approval of Minutes

 

January 6, 2014- Council Meeting

 

Motion 2- was made by Council Member Linda Finger to approve the minutes from January 6, 2014 and was seconded by Council Member Mike Harper.

 

Motion passed unanimously.

 

January 14, 2014- Called Meeting

 

Motion 3- was made by Council Member Linda Finger to approve the minutes from the Called Meeting held on January 14, 2014 and was approved by Council Member  Mike Harper.

 

Motion passed unanimously.

 

January 23, 2014- Called Meeting

 

Motion 4- was made by Council Member Linda Finger to approve the minutes from the Called Meeting held on January 23, 2014 and was seconded by Council Member Tim Savage.

 

Agenda Item 8- Resolution- Post Office Lease

 

City Attorney Tim Chambers discussed that he was able to negotiate with the Post Office and increase the rate per square footage by 18¢ (an additional $210 per year) , and it is a 5 year lease

Council Member Chambers asked if it was exclusively for the building or did it include the parking lot? City Attorney Tim Chambers clarified that it did include the Parking Lot. Council Member Chambers was leading to the future changes of the parking lot and City Attorney Tim Chambers stated that we would have to work with the Post Office when that situation comes to fruition.

 

Council Member Harper wanted to know if the building had been measured and questioned the estimate was too high. City Attorney Tim Chambers assumed that it was measured during the first negotiations of the first contract.

 

Resolution was read aloud by Tim Chambers.

 

Motion 5- was made by Council Member Linda Finger to approve the Resolution and was seconded by Council Member Anita Rainey.

 

Council Member Lowell Chambers questioned if we had any terms of their operation i.e. the hours of operation, and City Attorney Tim Chambers said that was solely up to the United States Post Office. City Attorney Tim Chambers also stated that terms and conditions of the contract provide for cancellation of the contract with a notice of 180 days and the rent to be paid in arrears. They Post Office also can require the City to repaint the inside within 6 months.

 

Motion carried 4-1 with Council Member Mike Harper voting no due to the question of square footage.

 

Agenda 9- Member Comments:

 

City Clerk Update- Megan Reid- Mo Update

Downtown Director- Teri Haler- (Absent)

Fire Chief- Ron Savage- Handout (Absent)

Police Chief- Geoff Jacobs-

 

Chief Jacobs invited the Mayor and Council to attend the 2nd Annual Citizens Police Academy any Thursday evening beginning at 6:30pm.

 

City Manager- Bob Thomson- Would like to invite the Council to review the drawings for the entrance signs after the meeting.

 

Mayor Arline Chapman- No Comment

 

 Post 1- Anita Rainey- No Comment

 

Post 2- Linda Finger- No comment.

 

Post 3- Tim Savage- Shocked and Awed at the amazing turn out for the 2nd Annual Citizens’ Police Academy with 20 attendees.

 

Post 4- Mike Harper- No comment.

 

Post 5- Lowell Chambers-  Report that we are continuing to pursue gates on the Gymnasium and plan to start the construction on the Kayak Launch.

 

Agenda Item 12– Public Comments

 

Walter Murphy- 47 Hazel Street-

Lighting Issue- Has a concern about safety lighting in the ally of Hazel and Ivy Streets and he states the city should be responsible. He believes criminal activity is on a rise in the alley.

 

Safety and Health issue- Children running into 48 Ivy Street that is full of animal feces. He would like to see the city board up this property. The Code Enforcer, Willie Milligan is aware of the situation but is unsure of if the City could secure the residence and file a lien, but because it is under bankruptcy there are a few obstacles that would have to be crossed. The City Manager, Bob Thomson would like to see it boarded up since it is a Life and Safety Issue. Council Member Lowell Chambers brought up the issue about clear plastic sheeting to cover the windows. The Mayor asked the Council if they would like to board up the houses that are under clear and present danger with using plywood. Since this is an emergency situation that this should be handled immediately by the Public Works Director. The Mayor took a poll and to see if the council wanted to secure it and everyone agreed.

 

Council Member Mike Harper suggested posting “No Trespassing” signs.

 

Agenda Item 13- Executive Session

  1. a.       Personnel Issues

Motion 6- was made by Council Member Tim Savage to go into executive session for personnel issues and was seconded by Council Member Mike Harper.

 

Motion passed unanimously.

 

Motion 7- was made by Council Member Linda Finger to go into regular session and was seconded by Council Member Mike Harper.

 

Motion passed unanimously.

 

Agenda Item 14-Adjournment

 

Motion 10- was made by Council Member Mike Harper to adjourn and was seconded by Council Member Anita Rainey.

 

Motion carried unanimously

 

Minutes of the Meeting